Privacy Policy

[1] Introduction

This Privacy Policy describes our practices regarding the collection and use of information through the Platform. It should be read together with our Terms and Conditions.

[2] Scope of This Policy

This Privacy Policy applies exclusively to:

• Official Bodofa Memorial School Website
• Official Bodofa Memorial School Mobile Application
• Parent Portal
• Student Portal
• Staff Portal
• Online Admission System
• Attendance and Academic Services available through the Platform

This policy does not apply to third-party websites or services linked from our Platform.

[3] Information We Collect

A. Personal Information — We may collect personal information including:

• Full Name
• Student ID or Admission Number
• Date of Birth
• Gender
• Email Address
• Mobile Number
• Parent/Guardian Details
• Residential Address
• Emergency Contact Information
• Profile Photographs

B. Academic Information — The Platform may collect and display:

• Attendance Records
• Examination Results
• Academic Performance Reports
• Assignment Submissions
• Class and Section Information
• Timetable Information

C. Device and Technical Information — When users access the Platform, we may automatically collect:

• IP Address
• Device Type
• Operating System
• Browser Information
• Application Version
• Device Identifiers
• Login Activity
• Usage Statistics
• Error Logs

D. Location Information — Certain features, such as attendance verification, transport tracking, or security services, may require access to device location. Location data is collected only when:

• Permission is granted by the user;
• The feature specifically requires location access; and
• Such access complies with applicable laws.

Users may disable location permissions through their device settings; however, some features may become unavailable.

[4] How We Use Information

We use collected information for the following purposes:

• User authentication and account management
• Student admission processing
• Attendance management
• Academic record management
• Communication with students and parents
• Fee and payment-related services
• School announcements and notifications
• Technical support and troubleshooting
• Platform security and fraud prevention
• Compliance with legal and regulatory obligations
• Improving user experience and service quality

[5] Attendance Verification Technologies

The School may utilize modern attendance verification systems integrated with the Platform, including:

• QR Code Verification
• Geo-Fencing Technology
• Secure Token-Based Authentication
• RFID Integration
• Location Verification Systems

Such technologies are used solely for attendance management, security, and administrative purposes.

[6] Push Notifications

The mobile application may send notifications regarding:

• Attendance Updates
• Examination Results
• School Announcements
• Fee Reminders
• Event Notifications
• Emergency Communications
• Academic Updates

Users may manage notification preferences through their device settings.

[7] Data Sharing and Disclosure

We do not sell, rent, trade, or commercially exploit user information. Information may be shared only with:

• Authorized School Personnel
• Educational Boards and Authorities
• Government Agencies where legally required
• Technology Service Providers supporting School operations
• Payment Gateway Providers for transaction processing
• Law Enforcement Authorities when required by law

All authorized third parties are expected to maintain appropriate confidentiality and security standards.

[8] Data Security

We implement reasonable security measures to protect information from unauthorized access, disclosure, alteration, or destruction. Security measures may include:

• Secure Authentication Systems
• Encrypted Communications (SSL/TLS)
• Password Protection
• Role-Based Access Controls
• Secure Cloud Infrastructure
• System Monitoring and Logging

While we strive to maintain high security standards, no system can guarantee absolute security.

[9] Data Retention

Information collected through the Platform is retained only as long as necessary to:

• Provide educational services
• Maintain academic records
• Fulfill legal obligations
• Resolve disputes
• Enforce School policies

Data may be securely deleted, anonymized, or archived after the retention period expires.

[10] User Rights

Users may request:

• Access to their personal information
• Correction of inaccurate information
• Updating of profile information
• Clarification regarding data processing activities

Requests may be submitted to the School’s designated administrator and will be handled in accordance with applicable laws and institutional policies.

[11] Children’s Privacy

As the Platform serves educational purposes for minors, personal information relating to students may be processed under the authority of parents, guardians, or the School as permitted by applicable laws.

The School takes appropriate measures to safeguard student information and ensure responsible data handling practices.

[12] Third-Party Services

The Platform may integrate with third-party services such as:

• Payment Gateways
• Cloud Hosting Providers
• SMS Gateway Services
• Email Service Providers
• Educational Technology Platforms
• Video Conferencing Services

These services operate under their own privacy policies and terms of use.

[13] Cookies and Similar Technologies

The School website may use cookies and similar technologies to:

• Improve website performance
• Maintain user sessions
• Enhance security
• Analyze website usage
• Improve user experience

Users may manage cookie preferences through their browser settings.

[14] Changes to This Privacy Policy

Bodofa Memorial School reserves the right to modify, update, or revise this Privacy Policy at any time without prior notice. Changes may be made to reflect:

• Legal and regulatory updates
• Technological changes
• Platform enhancements
• School policy changes

The latest version will always be available on the School website and mobile application. Continued use of the Platform following any update constitutes acceptance of the revised Privacy Policy.

[15] Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of India and any applicable regulations governing educational institutions, information technology systems, and data protection.

[16] Contact Us

For any privacy-related inquiries, requests, or concerns, please contact: